Executive Secretary
做工岗位
We are currently seeking an Administrative Secretary to join our team. This role is responsible for supporting management with daily administrative tasks while assisting the Company Secretary in ensuring that the company complies with all statutory and regulatory requirements. The position combines personal assistant duties with company secretarial and corporate governance responsibilities.
任职要求
- Diploma or Degree in Business Administration, Law, Corporate Governance, or related field (preferred).
- Knowledge of company secretarial practices and statutory requirements is an advantage.
- Strong organizational, multitasking, and time management skills.
- Excellent written and verbal communication skills.
- High level of professionalism, confidentiality, and attention to detail.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and document management systems.
工作职责
- Administrative & Personal Assistance Manage and organize the Director’s or Executive’s schedule, appointments, and meetings.
- Handle correspondence, phone calls, and emails on behalf of management.
- Prepare documents, presentations, and reports as required.
- Coordinate travel arrangements, accommodations, and event logistics.
- Maintain confidentiality and handle sensitive information with discretion.
- Company Secretarial Support Assist the Company Secretary in preparing and maintaining statutory records (e.g., registers of members, directors, secretaries, and shareholdings).
- Support in the preparation and filing of statutory documents with regulatory authorities (e.g., SSM / ACRA / Companies House, depending on location).
- Help draft board resolutions, meeting agendas, and minutes of meetings.
- Ensure timely preparation and distribution of meeting notices and relevant materials.
- Monitor compliance deadlines and assist in ensuring all filings and submissions are completed accurately and on time.
- Documentation & Record Keeping Maintain organized filing systems (physical and digital) for company documents, legal papers, and correspondence.
- Assist in the safekeeping of official company seals, certificates, and records.
- Update internal databases and document tracking systems.
- Communication & Coordination
- Liaise with internal departments, external auditors, regulatory bodies, and business partners on secretarial or administrative matters.
- Support management in preparing documentation for meetings, business transactions, or compliance audits.
- Coordinate with service providers such as lawyers, auditors, and consultants when needed.
职位申请表
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